How to Find the Perfect Wedding Planner for Your Hawaii Wedding
Planning a destination wedding in Hawaii is a dream come true—but it can also feel overwhelming, especially when you’re coordinating from thousands of miles away. That’s where a wedding planner comes in.
A great Hawaii wedding planner will not only take the stress off your shoulders but also help you bring your vision to life, manage vendors, and navigate the unique logistics of a Hawaiian wedding. But how do you know you’re choosing the right one?
Here’s a step-by-step guide on how to find the perfect planner for your wedding day in paradise.
1. Start With Your Wedding Vision
Before you start reaching out to planners, get clear on your wedding goals. Are you planning a small beachfront elopement or a luxurious resort celebration with 100+ guests? Do you want a traditional Hawaiian ceremony or something modern and elegant?
Having clarity on your vision helps you find a planner whose style and experience align with your dream.
2. Look for Local Expertise
Hawaii is unique. From permit requirements and cultural customs to vendor relationships and weather considerations, there’s a lot to know. Hiring a local Hawaii wedding planner ensures you're working with someone who knows the islands inside and out—and can troubleshoot with grace.
Planners who live and work in Hawaii also have strong connections with venues, florists, caterers, and photographers—like us at One Moment Hawaii—which helps streamline your day.
3. Read Reviews and Ask for Referrals
Don’t just go by a planner’s Instagram aesthetic. Look for reviews on Google, The Knot, WeddingWire, and Yelp. Check for consistent praise about communication, organization, and problem-solving.
Better yet—ask your photographer or videographer (like us!) for recommendations. We work alongside wedding planners all the time and can tell you who’s truly amazing under pressure.
4. Review Their Portfolio and Services
Every planner has a different approach. Some offer full-service wedding planning, while others focus on day-of coordination or elopements only. Make sure their service package aligns with your needs.
Also, take a look at their past weddings. Does their work match your style and vibe? Have they planned weddings at your desired venue or on your island of choice (Oahu, Maui, Kauai, or Big Island)?
5. Schedule a Discovery Call
Once you’ve narrowed it down, hop on a call. The best planners will listen to your ideas, ask the right questions, and offer helpful insights upfront. This is also your chance to make sure your personalities click—after all, you’ll be working closely together during one of the most meaningful times of your life.
Pro tip: The right planner should make you feel less stressed just by talking to them.
6. Trust Your Gut
Wedding planning is personal. You deserve to feel supported, heard, and excited about the experience. If someone feels pushy, unclear, or doesn’t communicate well early on—it’s a red flag. Go with the planner who genuinely gets you and your love story.
Final Thoughts: Your Dream Wedding Deserves the Right Team
A wedding in Hawaii should feel magical, not stressful. With the right planner, your day will unfold effortlessly so you can soak in every breathtaking moment. At One Moment Hawaii, we’ve worked alongside some of the best wedding planners on the islands—and we’d be happy to connect you with one who fits your vision perfectly.
